Human resource management requires being one of the prime requirements to reach a significant level of success in today’s business environment. The necessity of effective HR processes increases with the passage of time and changes that take place in companies. It is exactly at this point that HR Management Software fills an important gap for combining various functions performed within an HR entity while offering the organizations the means to become more efficient in the medium and long term.
In this article, we have discussed the concept of HR Management Software related to key criteria for selection of the best solutions and then move on to highlight 15 best HR Management Software options available in the market.
What is HR Management Software?
HR Management Software, or Human Resource Information System (HRIS), or Human Capital Management (HCM) refers to that software that helps an organization manage its human resources effectively. Most of these systems usually incorporate a wide range of HR functions including:
- Management of employee data
- Payroll processing
- Track time and attendance
- Performance management
- Recruitment and onboarding
- Benefits administration
- Learning and development
- Management of compliance
HR Management Software helps in automating routine tasks and makes all this data more accurate to deliver better strategic initiatives for the boosting of business.
Selection Criteria for the Best HR Management Software:
While you are selecting an HR Management Software solution, there are many important factors that have to be considered so that the best-pressed fit of HR management Software is chosen for your organization, hence taken here some the following criteria with utmost significance are:
- Scalability: It should grow with your organization based on increasing functionalities and the number of employees as well.
- User-friendliness: A great user interface and feature-friendly enable many people to adapt in a broad spread among employees as well as human resources staff.
- Integration capability: That software is adaptable to integrate with other systems that exist such as a payroll system, accounting or project management tools.
- Customization: Seek software that is adaptive and can be customized to fit the specific needs and workflows of the organization, including its procedures.
- Mobile access: The increased use of the new normal of remote working would allow an HR function to access through mobile.
- Reporting and analytics: All HR functions could be an excellent source of information when viewed through sound reporting capabilities and data analytics tools in the strategic decision-making process.
15 Best HR Management Software
This article gives you an in-depth view of the 15 top HR Management software solutions, their key features, suitability, pricing, and much more to help you make an informed choice for your organization.
1. BambooHR
BambooHR is an inclusive free HR Management Software that makes all the procedures of HR quite easy for small to medium-sized business organizations to deal with. The application gives an excellent user interface and enormous lists of features used in handling the entire cycle of employees. It aggregates employee information, tracks time off automatically, and lets users create powerful reports. The software also contains an ATS for efficient recruiting and performance management tools for the development of employees.
Key Features:
- Self-service interface for employees
- Time-off management
- Application for tracking recruitment candidates
- Performance management
- Reporting and analytics
- Mobile app, to be available anywhere
Best For
- For Small and Medium sized businesses.
Pricing
BambooHRM is priced on the basis of employees and feature utilization. It also provides a free demo.
Website
www.bamboohr.com
2. Pocket HRMS
Pocket HRMS is the pioneer in providing cloud-based Human Resource Management software solutions to small and large-sized businesses with the most comprehensive module suite covering all functions of HR, starting from core HR to payroll and performance management. Pocket HRMS has a smooth, user-friendly interface, which is also mobile-enabled so that HR professionals and employees could perform their various HR tasks in the field. Powerful customization capability allows Pocket HRMS to align with the particular needs of organizations and for different compliance requirements.
Key Features:
- Core HR management
- Payroll processing
- Leave and attendance management
- Performance appraisal
- Employee recruitment and onboarding
- Employee self-service portal
Best for:
- Small and medium as well as large organizations, across all sectors.
Pricing:
₹ 40 per employee per month. ₹2495/mo for upto 50 employees
Website:
https://www.pockethrms.com
3. Keka HR
Keka HR is an all-in-one best HR Management software and payroll software designed to simplify management for growing businesses. Modern interface and far-reaching feature set help a business get that overall feel on the management side. Its payroll management capabilities are said to be strong, and it has statutory compliance meant for the businesses in India, hence it’s also integrated with a powerful analytics and reporting software so statistics compiled using it can be used in making a decision about one’s workforce.
Key Services:
- Core HR management
- Payroll and compliance
- Time and attendance tracking
- Performance management
- Expense management
- Advanced analytics and reporting
Best For
- Perfect For Small to medium-sized businesses in India.
Pricing
Starts at ₹60 per employee per month Custom pricing for bigger organizations.
Website:
www.keka.com
4. GreytHR
greytHR provides a very effective cloud-based HR and payroll software with an all-in-one suite of features to automate work processes. It caters to businesses of all sizes-right from startups to large enterprises. Its platform is also known for its user-friendly interface and greater emphasis on statutory compliance for Indian businesses. Modules included in the application are core HR, payroll, and leave management, with several others to facilitate automation of routine HR tasks leading to overall efficiency.
Key Features
- Payroll management, attendance and leave management.
- Statutory compliance, an employee self-service portal.
- Mobile app for employees and managers and analytics and reports.
Best For
- Useful for small, medium and large business houses in India.
Pricing
₹30 per employee per month. Enterprise-level will attract a custom price.
Website:
www.greythr.com
5. InnBuilt
It is one of the free HR Management softwares making the processes straightforward and streamlined for small to large-sized organizations by assisting with core aspects of HR, performance, and talent management. As the software has been under design, the emphasis has been kept on experience so both the HR people as well as the employees can use the software without much hassle. The software has also opened up strong avenues for customization where requirements can be adapted based on specific organizational needs.
Key Features
- Core HR management
- Payroll processing
- Time and attendance management
- Performance management
- Recruitment and onboarding
- Employee engagement tools
Best For:
Small to large enterprises across different industries
Pricing:
Quotes based on headcount and modules chosen Free demo available.
Website:
www.innbuilt.com
6. PeopleStrong
PeopleStrong contains all the requirements of the holistic HR technology platform, including a scalable solution set that caters to the complete employee life cycle. It brings together core HR functions, advanced analytics, and AI features in a modern HR experience. PeopleStrong has become extremely famous because it innovatively handles HR through modules like Alt Worklife for employee experience and Alt Recruit, an AI-driven talent acquisition. This scalable platform serves small businesses and big ones alike.
Key Features:
- Centralized core HR and payroll management
- AI-enabled recruitment solution
- Employee Experience platform
- Performance and talent management
- LMS or Learning Management System
- Advanced analytics and reporting
Best For:
- Mid-sized to large enterprises who want to look at a different HR tech offering.
Price:
It depends on organization size and modules for which option is taken. Demo is available on request.
Website:
www.peoplestrong.com
7. Beehive HRMS
Beehive HRMS can be described as the comprehensive best HR management software designed to streamline all operations of the human resource segment with a high degree of productivity within organizations. It generally encompasses an all-inclusive range of modules, starting from core HR functions such as payroll and performance management to more general aspects of HR activities. They are identified through an intuitive interface that is very customized for the specific needs of any organization. It also provides robust reporting and analytics to support data-driven decisions.
Key Features:
- Core HR management
- Payroll processing
- Time and attendance tracking
- Performance management
- Recruitment and onboarding
- Employee self-service portal
Best for:
Small to medium-sized enterprises, irrespective of the particular industry of relevance.
Pricing:
Custom price quotations in respect of the number of people and modules chosen. A free demo is available.
Website:
www.beehivesoftware.in
8. ZingHR
ZingHR is a cloud-based HR management platform, which offers all the tools required to support the entire lifecycle of an employee. It ties all the traditional, existing HR functions with cutting-edge features leveraged from artificial intelligence and machine learning. ZingHR is for any kind of businesses – startup to a giant enterprise. This dimension of worker experience and engagement drives it the most because it can institute gamification and social cooperation tools driving the healthy work culture.
Key Features
- Core HR and payroll management
- AI-based recruitment and onboarding
- Performance and goal management
- Learning management system
- Employee engagement tools
- Advanced analytics and reporting
Best for:
Smaller, medium, to large-sized enterprises that are looking at an innovative HR solution.
Pricing:
Custom pricing based on size of organization, and modules chosen; has free trial facility.
Website:
www.zinghr.com
9. Zoho People
Zoho People is a software for HR management, Singapore. It is classified under business applications in Zoho. It contains many features that would enable you to operate much of the HR functions core HR, performance management, and employee engagement. This tool is known to possess a user-friendly interface and strong integration with other Zoho tools and third-party applications. The software provides a tremendous level of personalization that can be customized based on the specific needs and workflows of the organization.
Key Features:
- Core HR management
- Time and attendance tracking
- Leave management
- Performance appraisal
- Employee self-service portal
- Customizable forms and workflows
Best for:
Small to medium-sized business, especially with other Zoho applications used
Pricing:
$1.25/employee/month. Free for up to 5 employees.
Website:
www.zoho.com/people
10. Kredily
Kredily is a cloud-based HR and Payroll Management Software that manages the HR process of small to medium-sized enterprises with efficiency. The system has developed an all-inclusive portfolio of features for managing all related HR operations, from employee data management to payroll processing as well as compliance. This company specializes in user-friendly interfaces and aims at automating routine HR activities so that the organization saves time and errors. The software also goes along with very strong reporting to enable appropriate decision-making based on data.
Key Features:
- Core HRM
- Payroll management
- Attendance and leave management
- Portal for self-service of the employee
- Compliance with reports given by statutory compliance
- Availability of Mobile Application
Best for:
- Small and medium-sized business organizations, especially in India.
Pricing;
Free for up to 5 employees. Paid plans starting at ₹49/employee/month.
Website
www.kredily.com
11. Razorpay
Razorpay is generally a payment gateway service provider company, but Razorpay offers HR and payroll management solutions through a product named Razorpay Payroll. The software caters to the process of streamlining payroll processing and compliance for any organization. Being a versatile product that integrates well with other payment solutions of Razorpay, it would be very aptly suited for business houses that look for a perfect payment solution through the Razorpay payment gateway. The software holds features on salary disbursal, tax calculations, and statutory compliances.
Key Features:
- Automated payroll processing
- Salary payout
- Tax calculation and TDS filing
- Employee self-service portal
- Leave and attendance management
- Compliance management
Best For:
- Small to medium-sized businesses, especially those already using Razorpay for payments.
Pricing:
Custom quotes are offered as per employee number. Free trial option available.
Website:
www.razorpay.com/payroll
12. Darwinbox
Darwinbox is a cloud-based HR technology that provides a full range of solutions for managing the entire employee lifecycle. It merges core HR capabilities with advanced ones driven by artificial intelligence and machine learning. Darwinbox is designed to perfection for an agile, modern organization. These features of Darwinbox include having modules on recruitment, onboarding performance management, and so forth. The point of this platform sounds to be its User experience and mobile-first approach that allows empowering the employees and managers to have access to HR services from any place.
Key Features
- Core HR and Payroll Management
- AI-based Talent Acquisition
- Performance and Goal Management
- Learning Management System
- Employee Engagement and Social Collaboration
- Advanced Analytics and Reporting
Best For:
The mid-size to large-sized enterprises, which need an advanced, AI-technology-based HR solution.
Pricing:
Starting- $10-100. Customization depends on the size of the organization and modules opted for. Demo upon request.
Website:
www.darwinbox.com
13. HROne
HROne is a free HR management software designed to make HR processes simpler and more efficient in optimizing the management of a workplace. It offers a host of modules that cover a broad range of core HR, payroll, and performance management, designed with special attention to a user-friendly interface with high emphasis on employee experience. It delivers powerful analytics and reporting tools, enabling organizations to make data-driven decisions when formulating workforce decisions.
Key Features:
- HR management core
- Payroll management
- Time and attendance
- Performance management
- Employee recruitment management and onboard
- Employee self-service portal
Best for:
- Small to medium-sized businesses across numerous industries
Pricing:
₹85/user/month. Customized on the basis of the number of employees as well as on the modules chosen. Demo is free.
Website:
www.hrone.cloud
14. Zimyo
Zimyo is fully complete HR and payroll management software, which tries to bring all the required tools in one place so that it can make simplification of the process of HR work easy for the organization. It may well suit a small or big business setup. The user-friendly and engaging experience for employees make the name of Zimyo more prominent. This software has modules of core HR, payroll, performance management, and many more modules that benefit organizations to automate routine HR work while enhancing the positive workplace culture.
Key Features:
- Core HR and payroll management
- Time and attendance tracking
- Performance and goal management
- Recruitment and onboarding
- Tools for employee engagement
- Advanced analytics and reporting.
Best for:
- All small, medium, and large businesses looking for an all-round human resource solution.
Pricing:
₹ 80 per employee per month. Custom quote for large corporate enterprises
Website:
www.zimyo.com
15. FactorHR
FactorHR is the cloud-based best HR management software, providing an all-inclusive range of tools for the ability to manage multiple aspects of the HR function. It is software developed with an aim to small and medium-sized businesses as well as a big business-organized module for core HR, payroll, performance management, etc. Such a software FactorHR is extensively used by its users due to its ease of usability and powerful customization capabilities through which organizations can easily get the software tailored to their needs. The robust reporting and analytics features promote data-driven decision-making.
Key Features:
- Core HR management
- Payroll processing
- Tracking of time and attendance
- Performance appraisal
- Recruitment and onboarding
- Employee self-service portal
Best for:
- Small to medium-sized businesses in the following industries
Pricing:
Custom pricing depends on the number of employees covered and modules included. Give out a free demo.
Website:
www.factohr.com
Benefits of Using HR Software for Indian Businesses
1. Compliance:
India has several variants in labor laws and regulations at the state level. The HR software keeps the business updated about legislations and compliance as it automates statutory calculations, generates required reports, and follows up on changes in legislation.
2. Increased Productivity:
HR software diminishes time and effort on administration in routine activities such as leave management, attendance tracking, and payroll processing, thus making time available for more strategic activities.
3. Better Data Management:
HR software formulates a central database for all the employee’s information; thus, data is found to be stored, retrieved, and analyzed easily. This further goes to improve decision-making processes and helps in developing more effective HR strategies.
4. Enhanced Accuracy:
Automated processing reduces the possibility of human errors in calculation, data entry, and report generation. This is very important in respect of payroll processing and statutory compliances.
5. Employee Self-Service:
An important feature that most HR software applications provide is employee self-service portals. With the help of such an application, people or employees can access their personal details, apply for leave through a self-service portal, etc.
Future Trends in HR Management Software in India
1. Artificial Intelligence and Machine Learning:
AI and ML are likely to change the HR process in India. These emerging technologies promise more accurate predictive analytics, will programmatically screen candidates in recruitment, and provide personalized experience to the employees.
2. Mobile-First Approach :
With an increasing number of Indians owning a smartphone, HR software will continue to be designed keeping a ‘mobile-first’ approach in mind. This will ensure that employees and managers can access services on-the-go.
3. Cloud-Based Solutions:
The trend of cloud-based HR software will amplify wherein providing Indian business much flexibility, scalability, and cost effectivity.
4. Integration with Other Business Systems:
Future HR software will complement other business systems like ERP, CRM, and PM tools to enable a holistic view of organizational operations.
6. Blockchain for the Security of Data:
HR data is quite sensitive and needs to be protected, so blockchain technology may be applied to strengthen data integrity and security in HR software.
Free vs. Paid HR Software in India
Free HR Software
Benefits
- No initial investment so that both the starting organizations and small organizations can have access
- Bare minimum functionalities to cover up the basic HR functionalities
- Possibility to use the HR software functionality before committing oneself to a paid one
Limitations
- Limited features and functionalities
- Not customizable
- Limited customer support
- Risk of security
- It may be full of advertisements or upselling
- Can’t scale up well if the business grows
Best suited for:
- Startups and micro-business with very basic needs of HR
- Those small and medium-sized organizations with limited budgets for the digitization of standard HR processes
- Those that prefer to test the waters without a significant investment in a comprehensive HR solution
Paid HR Software
Benefits:
- All-rounded features concerning all aspects of an HR management system
- Regular update and new feature inclusions
- Hard-core security measures to safeguard data such as personal identification numbers, etc
- Customization for specific business applications
- The professional customer support
- Scalability to support any kind of growing business
- Integration capabilities with other business systems
- Advanced analytics and reporting features
Limitations:
- Higher upfront and ongoing costs
- Needs training among employees to make the most of all its features.
- Some of them might be too complex for an extremely small business
Best suited for:
- Small and medium-sized firms looking for an all-in-one HR solution
- Growth-stage startups that are looking for scalable HR
- Large multinational corporations who want complex features and customizations.
- Those involved in heavily regulated industries where compliance features are strongly required
- Organizations, which intend to get human resources data for strategic decision-making purposes
Comparison Table
| Name of the Tool | Ratings | Website | Best For |
| BambooHR | 8/10 | www.bamboohr.com | Small to Medium-sized businesses |
| Pocket HRMS | 7.5/10 | www.pockethrs.com | Small, Medium, and Large organizations |
| Keka HR | 8/10 | www.keka.com | Small to Medium-sized businesses in India |
| GreytHR | 7.5/10 | www.greythr.com | Small, Medium, and Large businesses in India |
| InnBuilt | 7/10 | www.innbuilt.com | Small to Large enterprises across industries |
| PeopleStrong | 8/10 | www.peoplestrong.com | Mid to Large-sized enterprises |
| Beehive HRMS | 7/10 | www.beehivesoftware.in | Small to Medium-sized enterprises |
| ZingHR | 8/10 | www.zinghr.com | Small, Medium, and Large enterprises |
| Zoho People | 7.5/10 | www.zoho.com/people | Small to Medium-sized businesses |
| Kredily | 7.5/10 | www.kredily.com | Small to Medium-sized businesses in India |
| Razorpay Payroll | 7/10 | www.razorpay.com/payroll | Small to Medium-sized businesses using Razorpay |
| Darwinbox | 8.5/10 | www.darwinbox.com | Mid to Large-sized enterprises |
| HROne | 7.5/10 | www.hrone.cloud | Small to Medium-sized businesses |
| Zimyo | 7.5/10 | www.zimyo.com | Small, Medium, and Large businesses |
| FactorHR | 7.5/10 | www.factorhr.com | Small to Medium-sized businesses |
Conclusion
It is the Indian businesses and enterprises that have to use HR Management Software for better HR process, compliance, and strategic growth. Today the market development offers options as vast as the free and paid versions are both available. Obviously enough, free software is a good choice for very small businesses and can be a good beginning while paid solutions often come with much more elaborative features, high security, and scalability enough to support the growth of an organization.
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FAQs
Q: What should I look for in HR Management Software designed for Indian firms?
Payroll processing, compliance management, leave and attendance tracking, performance management, etc.
Q: Is HR Management Software helpful for small businesses?
A: The small business can benefit from the use of HR software with automation of tasks, compliance, and scaling of HR processes to support growth.
Q: How does HR Management Software support statutory compliance in India?
A: It enables the automation of statutory calculations, generation of needed reports, and monitoring changes in the labor laws.
Q: Is cloud-based HR software safe for employee sensitive data?
A: Absolutely, even the best providers of cloud-based HR software protect your sensitive information through advanced security technologies.
